ARTICLE
I
Name, and
Jurisdiction
Section 1.The name of this organization is FLORISSANT UNITED SOCCER CLUB (hereinafter referred to as
“Organization”).
Section 2.This Organization was created and exists
solely as a non-profit organization.
Section 3.The territorial jurisdiction of this
Organization shall include the St. Louis Metropolitan Area of the State of
Section 4.This Organization shall be an affiliated
branch of, and comply with, the authority of the United States Youth Soccer
Association (U.S.Y.S.A).This organization shall be governed by its by-laws
except when these are superseded by the U.S.Y.S.A or the Missouri Youth Soccer
Association (M.Y.S.A.).
ARTICLE
II
Articles of
Organization & Purpose
Section 1.The Organization exists as a non-profit
organization.The articles of this Organization comprise these by-laws.These
by-laws may be amended by any General meeting by a two-thirds majority vote of
the members present provided that notice of proposed amendment is given to the
general membership either in writing or by telephone, no less than ten days in
advance of the meeting.
Section 2.A committee may be appointed to submit a
revised set of by-laws as a substitute for the existing by-laws only by a
two-thirds majority vote of the general membership at a General meeting.The
requirements for adoption of a revised set of by-laws shall be the same as in
the case of an amendment.
Section 3.The purposes for which this Organization
is formed are and shall be (a) to teach and promote youth soccer; (b) to teach
and promote sportsmanship among our players and parents; and (c) to strive to
expand the Organization so that players of all ages, regardless of sex, creed,
or color, may have the opportunity to participate.
Section 4. The Organization is
organized exclusively for charitable, educational, religious, or scientific
purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.No
part of the income, gross or net, of the Organization will inure to the benefit
of any member or group of members of the Organization, or any individual, and
the Organization is not organized for profit or to engage in any activity
ordinarily carried on for profit.
ARTICLE
III
Composition
of the Organization & Basic
Policies
Section
1.Membership
A.There shall be three
(3) classifications of members in the Organization; (1) Coaches; (2) Players;
and (3) Parents of players playing soccer for Florissant United Soccer Club that
are involved in promoting youth soccer in the
B.All coaches must
hold a minimum coaching license as required by the U.S.Y.S.A. and M.Y.S.A.,
prior to receiving final approval of the Board of Directors, to coach in the
Organization; and must appear in person when the Board of Directors is voting
for acceptance of a coach.
C.All coaches are
required to sign and comply with a coaches/club agreement.
D.All coaches/players
must participate at a competitive level of soccer at the time of acceptance or
within one year of acceptance in the Organization.
E.All members are
pledged to uphold and abide by the by-laws of this Organization, the Association
in which the player is participating (Metro, S.L.Y.S.A., or S.C.C.Y.S.A.), the
Section
2.Basic
Policies
A.The Organization
shall be non-commercial and non-partisan.
B.The name of the
Organization or the names of any members in their official capacities shall not
be used in connection with a commercial concern or with any partisan interest or
for any purposes not appropriately related to the purposes of the
Organization.
C.The Organization may
cooperate with other organizations and agencies concerned with the
members’/players’ welfare.But persons representing the Organization in such
matters shall make no commitments that are binding without the authorization of
the Board of Directors.
ARTICLE
IV
Fiscal Year
and Dues
Section
1.Fiscal
Year.The fiscal year of
the Organization shall be from July 1 through June 30.
Section
2.Club
Membership Dues.
A.All players and
parents are required, to the best of their ability to participate in all
Organization and team fund raising activities. All teams shall be required
to have mandatory participation in fund raising activities as determined by the
members prior to each fundraiser
B.All players and
parents are responsible for payment of their pro-rata share of team
expenses, i.e.,
registration fees, league fees, tournament fees, and miscellaneous items such as
loss or destruction of jerseys.Payment is expected in a timely
fashion.
C.All coaches are
responsible for their registration fees and the return of uniform jerseys and
equipment in reasonable condition.
ARTICLE
V
Disciplinary Action
Section 1.Any conduct of a member, of whatever
classification, which violates or is contrary to or inconsistent with the
announced purposes of the Organization or its by-laws is ground for disciplinary
action.
Section 2.All questions relating to an alleged violation
by a member, shall be directed to the Executive Board.The member accused shall
be contacted in writing by the Executive Board and if such actions continue,
that member shall be required to appear before the Executive Board and
disciplinary action is at the discretion of the Executive
Board.
ARTICLE
VI
Board of
Directors
Section 1.The affairs and activities of the Organization
shall be administered by a Board of Directors which shall consist of the
annually elected Officers together with three elected Directors, plus the
immediate past President.Directors shall be elected to serve for three
years.
Section 2.Each member of the Board of Directors shall be
responsible for one of the following club functions for their
term:
A) Club equipment
manager, B) Fundraiser manager,
C) Attendance prize
manager.
Section 3.A vacancy occurring on the Board of Directors
between annual elections shall be filled by an appointment made by the Board of
Directors for the unexpired term.
Section 4.The office of any member of the Board of
Directors who fails to attend three consecutive Board Meetings without a showing
of reasonable cause, shall be declared vacant by the Board of Directors and the
vacancy will be filled in accordance with Section 2 of Article
VI.
Section 5.The Board of Directors shall meet prior to
each General meeting and shall meet at the discretion of the President.Upon
48-hours notice (or a waiver of notice secured from each member in lieu
thereof), it shall meet upon written request of three members of the
Board.
Section 6.One-half of the members shall constitute a
quorum at all meetings of the Board of
Directors.
Section 7.The Board of Directors may take action at a
meeting at which a quorum is present upon a majority vote of the Directors
present, unless a different percentage is prescribed by these by-laws or by
statute.
Section 8.The Board of Directors may hold its meeting
either in person or by telephone conference call.Action taken at a telephone
meeting shall be effective as if the Directors met in
person.
Section 9.The Board of Directors may also take action
but without a meeting if the action taken by the Board is set forth in writing,
unanimously agreed to and signed by all Directors, and filed with the minutes of
the meetings of the Board of Directors.
Section 10.All past Presidents are considered ex-officio
members of the Board with full voting rights, provided they have attended at
least 50% of the Board of Directors meetings during the previous fiscal year (at
least six meetings between July and June).
ARTICLE
VII
Officers
Section 1.A President, Vice President, Vice President of
Communications, Secretary, and Treasurer shall be elected annually in a manner
hereinafter provided.They shall each serve for one year (or until their
successors are duly elected and qualified) beginning at the conclusion of the
June meeting.
Section 2.The President shall be Chairman of the Board
of Directors.The President shall preside at all meetings of the Organization and
shall be an ex-officio member without vote of all committees, except that he
shall not be a member of the Election
Committee.
Section 3.The Vice President shall preside at meetings
of the Board of Directors or of the Organization in the event that the President
is, for whatever reason, unable to preside, and shall act for the President at
other times when the President is unable to act.The Vice President shall succeed
to the office of the President, in the event said office becomes vacant by the
death of the incumbent President or by declaration of the Board of
Directors.
Section 4.The Treasurer shall receive and have custody
of all monies of the Organization, depositing the same in such depository as
shall be approved by the Board of Directors and insured by an agency of the
United States of America.He/she shall make disbursements for routine expenses
except that any item over $500.00 must be approved by the Board of Directors
with the exception of the specific items approved at the first Board meeting of
the fiscal year.A financial statement shall be presented at each
meeting.
Section 5.The Secretary shall keep minutes of all
General meetings and meetings of the Board of Directors.A copy of the minutes of
each meeting of the Board of Directors shall be forwarded to each Director,
prior to the next Board meeting.
The Secretary shall
also keep records of membership, send out notices of meetings to members of the
Board, committees, and the membership, and execute other general duties of such
office.
Section 6.The Vice President of Communications shall be
responsible for developing the communication strategy and plans for the
organization including the production of materials used for internal and
external publicity and promotion.Promoting the positive image of the
organization to our members and the community should guide the activities of
this individual.
Section 7.All Board members may be compensated for
operation costs and other office expense, upon presentation of a
receipt.
Section 8.The Board of Directors shall appoint one
of its number to assume the responsibilities of any office which may become
vacant between annual elections.
ARTICLE
VIII
Election of
Officers and Directors
Section 1.Nominees for the office of President, Vice
President, Vice President of Communications, Treasurer and Secretary will
preferably be licensed coaches.In the event that alicensed candidate for these
positions is not available, nominations will be accepted for non-licensed
individuals.Parent members may hold any office in the Organization to which
he/she has been duly elected, except committees and offices restricted by the
by-laws or regulations to licensed coaches.
Section 2.Nominations for Officers and Directors shall
be made in a number and in a manner consistent with Article VI, Section 1 of
these by-laws.
The Nominations
Committee shall report nominees for Organization offices and directorships
during the April meeting.Additional nominations may be made from the floor at
the April and May meetings and sample ballots will be thereafter
printed.
Section 3.Voting will be by ballot, returned to the
Chairman of the Nomination Committee at the June meeting.Voting by ballot will
not be required if all Officers and Directors if positions are
unopposed.Approval by acclamation will then be
acceptable.
A.Election will be
held at the June meeting.
B. The Nomination
Committee will open the ballots, count same and announce the
results.
C.In case of a tie
vote for any office, another ballot will be conducted by the Nominating
Committee from all members present at the June meeting and the vote of these
present will decide the winner.All original ballots are to contain a statement
of this provision in the event of a tie vote.
D.Absentee ballots may
be cast by qualified members in good standing within 7 days before the annual
election.
a) Said ballots will
be obtained from the Chairman of the Nominating Committee at a place designated
by him/her.
b) The ballot will be
sealed in the presence of the Chairman and the voter.
c) This ballot will
then be deposited with the Chairman of the Nominating Committee to be opened and
counted at the election.
Section 4.Results of Organization elections will be
reported to the general membership at the June meeting and mailed to all member
coaches within 30 days.
Section
5.Voting.Each team and each
officer has one vote, except when an officer is a team representative, he/she
then has only one vote.If the coach/manager represents two (2) teams, he/she
then has two votes - one vote per team.
ARTICLE
IX
Meetings
Section 1.The Organization shall hold at least eight
General meetings a year, one of which shall be in June for election of Officers
and Directors.
Section 2.The General meeting shall normally be on the
third Sunday of each month.
Section 3.A Quorum at any General meeting shall consist
of 50% of the total Organization team representatives, i.e., team manager, team coach,
team mother, or a parent authorized by the manager or coach.Because the team
mother and/or parent representative will have the power to vote for that team,
he/she must be recorded with the Secretary.
The members may take
action at a meeting at which a quorum is present upon a simple majority vote of
the members present, unless a different percentage is prescribed by these
by-laws or by statute.
Section 4.Joint meetings with any other club, or with
any other related organization may be arranged by the Organization
Officers.
Section 5.Meetings are open to all members of the
Organization.However, only Board members have an open floor at the Board
meetings.Guests at the Board meetings must be recognized by the Chairperson to
speak as an individual member.
Section 6.All meetings are to be conducted according to
“Robert’s Rules of Order.”
Section 7.Failure of a team to attend two meetings per
fiscal year will result in a minimum fine of $25 per meeting missed (starting
with the second missed meeting) and could escalate if attendance does not
occur.
ARTICLE
X
Club
Publications
Section
1.Membership
Roster.The Organization may
publish a membership roster for distribution to Organization members and to
athletic associations.
Any list of
Organization members shall be as current as possible and shall distinguish among
Officers, Directors, managers, coaches, team mothers, and team representatives;
and must include the coaches license level and age bracket
coached.
Section
2.Ad
Books, etc.All tournament ad
books, brochures, clinic ads, or publications (except ads for try-outs) will be
approved by the Board.
ARTICLE
XI
Committees
Section
1.Standing
Committees.To be appointed by
the President with approval of the Board of Directors at the Board meeting in
July following the election.
A.Conduct - Required by by-laws, shall consist of
a quorum of the Board of Directors.The Committee’s powers and duties shall be as
prescribed in Article V, Section 2.
B.Admissions - Required by by-laws, shall consist of
a quorum of the Board of Directors.The Committee’s powers and duties shall be as
prescribed in Article III, Section 1(B).
C.Club
Tournaments - Responsible for
the preparation and administration of the annual
tournaments.
D.Ad Book - Responsible for the preparation,
assemblage, and delivery of ads and data to the printers for printing the ad
books.
E.Equipment - Responsible for obtaining information
for new uniforms and equipment, and reporting to the Board of Directors for
selection thereof.
F.Soccer
Camp - Responsible for
acquiring camp directors, preparing notices, and obtaining fields for any/all
soccer camps held in the name of the organization.
G.Budget - Responsible for an internal audit of
finances.
H.Nominating - Shall consist of three members
appointed by the President and will be responsible for annual nominations,
ballots, and elections as outlined in Article VIII of this Organization’s
by-laws.
Section
2.Special
Committees.The President, with
the approval of the Board of Directors, may appoint such other special
committees as are needed to carry out the functions of the Organization.This
would include a By-Laws Committee.
Section
3.Committee
Appointments.Members of the
standing and special committees shall be members of the Organization appointed
by the President.Vacancies in unexpired terms shall be filled by Presidential
appointment.
All coach and parent
members may serve on committees and hold any office in the Organization to which
he/she has been duly elected, except committees and offices restricted by the
by-laws.
ARTICLE
XII
Financial
Policy
Section 1.It shall be the goal of this Organization to
establish, as soon as practicable, a reserve of $5,000 to assure continuity of
operation, and so that funds will be available if and when needed for special
purposes, such as professional assistance, etc.Once such a reserve is
established, it shall be the policy to use surplus funds, if any, to further the
purposes of the Organization rather than to permit such funds to become sterile
in accumulation.
Section 2.The Treasurer shall complete all appropriate
documents and Internal Revenue Service forms each year in keeping with Federal
and State laws governing non-profit
organizations/corporations.
Section 3.No part of the net income of this Organization
shall inure to the benefit of any individual member or
person.
ARTICLE
XIII
Dissolution
Section 1.Upon dissolution of the Organization, the Board of Trustees shall, after paying or making provisions for the payment of all the liabilities of the Organization, dispose of all the assets of the Organization exclusively for the purposes of the Organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine.Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
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