BY-LAWS
OF
FLORISSANT
UNITED SOCCER CLUB
ARTICLE
I
Name,
and Jurisdiction
Section
1.The
name of this organization is FLORISSANT UNITED SOCCER CLUB (hereinafter
referred to as “Organization”).
Section
2.This
Organization was created and exists solely as a non-profit organization.
Section
3.The
territorial jurisdiction of this Organization shall include the St. Louis
Metropolitan Area of the State of Missouri.
Section
4.This
Organization shall be an affiliated branch of, and comply with, the authority
of the United States Youth Soccer Association (U.S.Y.S.A).This
organization shall be governed by its by-laws except when these are superseded
by the U.S.Y.S.A or the Missouri Youth Soccer Association (M.Y.S.A.).
ARTICLE
II
Articles
of Organization & Purpose
Section
1.The
Organization exists as a non-profit organization.The
articles of this Organization comprise these by-laws.These
by-laws may be amended by any General meeting by a two-thirds majority
vote of the members present provided that notice of proposed amendment
is given to the general membership either in writing or by telephone, no
less than ten days in advance of the meeting.
Section
2.A
committee may be appointed to submit a revised set of by-laws as a substitute
for the existing by-laws only by a two-thirds majority vote of the general
membership at a General meeting.The
requirements for adoption of a revised set of by-laws shall be the same
as in the case of an amendment.
ARTICLE
III
Composition
of the Organization & Basic Policies
Section
1.Membership
A.There
shall be three (3) classifications of members in the Organization; (1)
Coaches; (2) Players; and (3) Parents of players playing soccer for Florissant
United Soccer Club that are involved in promoting youth soccer in the St.
Louis area.
B.All
coaches must hold a minimum coaching license as required by the U.S.Y.S.A.
and M.Y.S.A., prior to receiving final approval of the Board of Directors,
to coach in the Organization; and must appear in person when the Board
of Directors is voting for acceptance of a coach.
C.All
coaches are required to sign and comply with a coaches/club agreement.
D.All
coaches/players must participate at a competitive level of soccer at the
time of acceptance or within one year of acceptance in the Organization.
E.All
members are pledged to uphold and abide by the by-laws of this Organization,
the Association in which the player is participating (Metro, S.L.Y.S.A.,
or S.C.C.Y.S.A.), the Missouri Youth Soccer Association, the United States
Youth Soccer Association and F.I.F.A.; and are thereby subject to disciplinary
action for cause.
Section
2.Basic
Policies
A.The
Organization shall be non-commercial and non-partisan.
ARTICLE
IV
Fiscal
Year and Dues
Section
1.Fiscal
Year.The fiscal year of the
Organization shall be from July 1 through June 30.
Section
2.Club
Membership Dues.
A.All
players and parents are required, to the best of their ability to participate
in all Organization and team fund raising activities. All teams shall
be required to have mandatory participation in fund raising activities
as determined by the members prior to each fundraiser
B.All
players and parents are responsible for payment of their pro-rata share
of team expenses, i.e., registration fees, league fees, tournament
fees, and miscellaneous items such as loss or destruction of jerseys.Payment
is expected in a timely fashion.
C.All
coaches are responsible for their registration fees and the return of uniform
jerseys and equipment in reasonable condition.
ARTICLE
V
Disciplinary
Action
Section
1.Any
conduct of a member, of whatever classification, which violates or is contrary
to or inconsistent with the announced purposes of the Organization or its
by-laws is ground for disciplinary action.
Section
2.All
questions relating to an alleged violation by a member, shall be directed
to the Executive Board.The member
accused shall be contacted in writing by the Executive Board and if such
actions continue, that member shall be required to appear before the Executive
Board and disciplinary action is at the discretion of the Executive Board.
Section
1.The
affairs and activities of the Organization shall be administered by a Board
of Directors which shall consist of the annually elected Officers together
with three elected Directors, plus the immediate past President.Directors
shall be elected to serve for three years.
Section
2.Each
member of the Board of Directors shall be responsible for one of the following
club functions for their term:
Section
4.The
office of any member of the Board of Directors who fails to attend three
consecutive Board Meetings without a showing of reasonable cause, shall
be declared vacant by the Board of Directors and the vacancy will be filled
in accordance with Section 2 of Article VI. Section
5.The
Board of Directors shall meet prior to each General meeting and shall meet
at the discretion of the President.Upon
48-hours notice (or a waiver of notice secured from each member in lieu
thereof), it shall meet upon written request of three members of the Board. Section
6.One-half
of the members shall constitute a quorum at all meetings of the Board of
Directors. Section
7.The
Board of Directors may take action at a meeting at which a quorum is present
upon a majority vote of the Directors present, unless a different percentage
is prescribed by these by-laws or by statute. Section
8.The
Board of Directors may hold its meeting either in person or by telephone
conference call.Action taken at
a telephone meeting shall be effective as if the Directors met in person. Section
9.The
Board of Directors may also take action but without a meeting if the action
taken by the Board is set forth in writing, unanimously agreed to and signed
by all Directors, and filed with the minutes of the meetings of the Board
of Directors. Section
10.All
past Presidents are considered ex-officio members of the Board with full
voting rights, provided they have attended at least 50% of the Board of
Directors meetings during the previous fiscal year (at least six meetings
between July and June).
Section
1.A
President, Vice President, Vice President of Communications, Secretary,
and Treasurer shall be elected annually in a manner hereinafter provided.They
shall each serve for one year (or until their successors are duly elected
and qualified) beginning at the conclusion of the June meeting.
Section
2.The
President shall be Chairman of the Board of Directors.The
President shall preside at all meetings of the Organization and shall be
an ex-officio member without vote of all committees, except that he shall
not be a member of the Election Committee.
Section
3.The
Vice President shall preside at meetings of the Board of Directors or of
the Organization in the event that the President is, for whatever reason,
unable to preside, and shall act for the President at other times when
the President is unable to act.The
Vice President shall succeed to the office of the President, in the event
said office becomes vacant by the death of the incumbent President or by
declaration of the Board of Directors.
Section
4.The
Treasurer shall receive and have custody of all monies of the Organization,
depositing the same in such depository as shall be approved by the Board
of Directors and insured by an agency of the United States of America.He/she
shall make disbursements for routine expenses except that any item over
$500.00 must be approved by the Board of Directors with the exception of
the specific items approved at the first Board meeting of the fiscal year.A
financial statement shall be presented at each meeting.
Section
5.The
Secretary shall keep minutes of all General meetings and meetings of the
Board of Directors.A copy of the
minutes of each meeting of the Board of Directors shall be forwarded to
each Director, prior to the next Board meeting.
The
Secretary shall also keep records of membership, send out notices of meetings
to members of the Board, committees, and the membership, and execute other
general duties of such office.
Section
6.The Vice President of Communications
shall be responsible for developing the communication strategy and plans
for the organization including the production of materials used for internal
and external publicity and promotion.Promoting
the positive image of the organization to our members and the community
should guide the activities of this individual.
Section
7.All
Board members may be compensated for operation costs and other office expense,
upon presentation of a receipt.
Election
of Officers and Directors
Section
1.Nominees
for the office of President, Vice President, Vice President of Communications,
Treasurer and Secretary will preferably be licensed coaches.In
the event that alicensed candidate
for these positions is not available, nominations will be accepted for
non-licensed individuals.Parent
members may hold any office in the Organization to which he/she has been
duly elected, except committees and offices restricted by the by-laws or
regulations to licensed coaches.
Section
2.Nominations
for Officers and Directors shall be made in a number and in a manner consistent
with Article VI, Section 1 of these by-laws.
The
Nominations Committee shall report nominees for Organization offices and
directorships during the April meeting.Additional
nominations may be made from the floor at the April and May meetings and
sample ballots will be thereafter printed.
Section
3.Voting
will be by ballot, returned to the Chairman of the Nomination Committee
at the June meeting.Voting by ballot
will not be required if all Officers and Directors if positions are unopposed.Approval
by acclamation will then be acceptable.
A.Election
will be held at the June meeting.
B.
The Nomination Committee will open the ballots, count same and announce
the results.
C.In
case of a tie vote for any office, another ballot will be conducted by
the Nominating Committee from all members present at the June meeting and
the vote of these present will decide the winner.All
original ballots are to contain a statement of this provision in the event
of a tie vote.
D.Absentee
ballots may be cast by qualified members in good standing within 7 days
before the annual election.
a)
Said ballots will be obtained from the Chairman of the Nominating Committee
at a place designated by him/her.
b)
The ballot will be sealed in the presence of the Chairman and the voter.
Section
5.Voting.Each
team and each officer has one vote, except when an officer is a team representative,
he/she then has only one vote.If
the coach/manager represents two (2) teams, he/she then has two votes -
one vote per team.
ARTICLE
IX
Meetings
Section
1.The
Organization shall hold at least eight General meetings a year, one of
which shall be in June for election of Officers and Directors.
Section
2.The
General meeting shall normally be on the third Sunday of each month.
Section
3.A
Quorum at any General meeting shall consist of 50% of the total Organization
team representatives, i.e., team manager, team coach, team mother,
or a parent authorized by the manager or coach.Because
the team mother and/or parent representative will have the power to vote
for that team, he/she must be recorded with the Secretary.
The
members may take action at a meeting at which a quorum is present upon
a simple majority vote of the members present, unless a different percentage
is prescribed by these by-laws or by statute.
Section
4.Joint
meetings with any other club, or with any other related organization may
be arranged by the Organization Officers.
Section
5.Meetings
are open to all members of the Organization.However,
only Board members have an open floor at the Board meetings.Guests
at the Board meetings must be recognized by the Chairperson to speak as
an individual member.
Section
6.All
meetings are to be conducted according to “Robert’s Rules of Order.”
Section
7.Failure of a team to attend
two meetings per fiscal year will result in a minimum fine of $25 per meeting
missed (starting with the second missed meeting) and could escalate if
attendance does not occur.
Section
1.Membership
Roster.The
Organization may publish a membership roster for distribution to Organization
members and to athletic associations.
Any
list of Organization members shall be as current as possible and shall
distinguish among Officers, Directors, managers, coaches, team mothers,
and team representatives; and must include the coaches license level and
age bracket coached.
Section
2.Ad
Books, etc.All tournament ad
books, brochures, clinic ads, or publications (except ads for try-outs)
will be approved by the Board.
ARTICLE
XI
Committees
Section
1.Standing
Committees.To
be appointed by the President with approval of the Board of Directors at
the Board meeting in July following the election.
A.Conduct
- Required by by-laws, shall consist of a quorum of the Board of Directors.The
Committee’s powers and duties shall be as prescribed in Article V, Section
2.
B.Admissions
- Required by by-laws, shall consist of a quorum of the Board of Directors.The
Committee’s powers and duties shall be as prescribed in Article III, Section
1(B).
C.Club
Tournaments - Responsible for the preparation and administration of
the annual tournaments.
D.Ad
Book - Responsible for the preparation, assemblage, and delivery of
ads and data to the printers for printing the ad books.
E.Equipment
- Responsible for obtaining information for new uniforms and equipment,
and reporting to the Board of Directors for selection thereof.
F.Soccer
Camp - Responsible for acquiring camp directors, preparing notices,
and obtaining fields for any/all soccer camps held in the name of the organization.
Section
2.Special
Committees.The
President, with the approval of the Board of Directors, may appoint such
other special committees as are needed to carry out the functions of the
Organization.This would include
a By-Laws Committee.
Section
3.Committee
Appointments.Members of the
standing and special committees shall be members of the Organization appointed
by the President.Vacancies in unexpired
terms shall be filled by Presidential appointment.
All
coach and parent members may serve on committees and hold any office in
the Organization to which he/she has been duly elected, except committees
and offices restricted by the by-laws.
ARTICLE
XII
Financial
Policy
Section
1.It
shall be the goal of this Organization to establish, as soon as practicable,
a reserve of $5,000 to assure continuity of operation, and so that funds
will be available if and when needed for special purposes, such as professional
assistance, etc.Once such a reserve
is established, it shall be the policy to use surplus funds, if any, to
further the purposes of the Organization rather than to permit such funds
to become sterile in accumulation.
Section
2.The
Treasurer shall complete all appropriate documents and Internal Revenue
Service forms each year in keeping with Federal and State laws governing
non-profit organizations/corporations.
Section
3.No
part of the net income of this Organization shall inure to the benefit
of any individual member or person.
ARTICLE
XIII
Dissolution